- All concessions must be open and fully staffed by noon on June 18, 2009. Booths must be staffed at all times while the fair is open to the public.
- Detailed set-up instructions and handbook will be mailed or emailed to all concessionaires.
- Blue tarps are not to be used as part of display, only for protective covering at night.
- All decorative material must be flame resistant. All decorative and display materials must be professional and appropriate for the theme and venue. (Attractive booths attract customers.)
- Cardboard boxes, stock, and trash must be kept out of public view.
- No loudspeaker, amplified or other sound device can be used in the space without prior approval from fair management. Excessive noise from any source is prohibited and may affect future participation.
- All concessionaires will be required to provide $1,000,000 public liability insurance naming the County of El Dorado, El Dorado County Fair, and the State of California as additionally insured. You may purchase insurance through us via the California Fair Services Authority for $ 115.00.
- All shipments to a concessionaire at the fairgrounds must be prepaid or received by concessionaire or representative.
- All concessionaires will receive 20 daily admission tickets and 1 vendor lot parking pass. Additional admission tickets are available for $4.00 per ticket, up to 52 tickets. Due to limited parking, no additional parking passes are available. Free shuttle services are provided from nearby parking lots.
- Health inspections will begin on Wednesday, June 17, 2009. The temporary permit fee is $129 or $65 on pre-packaged items, and must be submitted directly to El Dorado County no later than 14 days prior to event opening. If submitted later than 14 days the cost will be $161. You can download the permit application (PDF). Mail form and fees to EDC Environmental Mgmt, attn: Emily Lyman, 2850 Fairlane Ct, Placerville, CA 95667. Direct questions on permits to
530-621-5312. - All non-profit groups selling food and beverage are exempt from Health Department fees, but not from application submittal or inspection. On June 10th, 4:00 p.m., the El Dorado County Health Department will be conducting training for food preparation and service. Attendance is mandatory for all non-profits serving food. Please mark your calendars.
- Management may enter into exclusive purveyor agreements and concessionaires must purchase required products from only approved purveyors (e.g. ice, beverages, etc.). This information will be provided with detailed set-up instructions.
- All concessions are subject to auditing and full compliance is mandatory. Cash registers must be electronic and generate duplicate or NCR tapes. One of these tapes will be turned in daily to the Fair office by 10am.
REMINDER: Concessionaires are not allowed to release gray water into fairground’s storm drains, landscaping, or pavement. Concessionaires are required to be totally self-contained for the duration of the Fair. If you cannot be self contained for the duration, please contact Fair Management to discuss options prior to application submittal.
Concession Fees
Self-Contained Units
Locations are throughout the fairgrounds and designated by Management.
Please note gray water requirements above.
Minimum guarantee/deposit:
$1500 ($750 = 50% deposit) Balance due no later than5/8/2009
Utility fee:
$ 80.00 for 20 amp 120 volts power
$ 197.00 for 50 amp 208 volts power
$ 236.00 for 60 amp 208 volts power
$ 275.00 for 70 amp 208 volts power
Above listed fees are due at time of contract
Health Permit fee:
$129 on food, $65 on pre-packaged items (Payment and forms paid directly to Environmental Mgmt no later than 14 days prior to event) If paid later than 14 days prior to event the cost is $161
Plus:
20% of gross sales after taxes upon reaching the minimum guarantee
Other Operations
(Classification determined by Management)
Locations are throughout the fairgrounds and designated by Management
Minimum guarantee/deposit:
$450 or value of space at commercial rate, whichever is greater
Utility fee:
(See fees listed under self contained units above)
Above listed fees are due with contract
Health Permit fee:
See Self-Contained Units above
Plus:
20% of gross sales after taxes upon reaching the minimum guarantee
Non-Food Concessionaire
Locations are throughout the fairgrounds and designated by Management.
Minimum guarantee/deposit:
$450 or value of space at commercial rate, whichever is greater
Utility fee:
(See fees listed under self contained units above)
Above listed fees are due with contract
Plus:
20% of gross sales after taxes upon reaching the minimum guarantee
Stock Trailers
Parking location to be determined. A hand-cart is advised. 110 and limited 220 power is available. Spaces are available on a first-come, first-served basis.
$75.00 per stock trailer, due with deposit – specify electrical requirements on application.
Vehicles not displaying a proper parking pass will be towed!
RV Parking
RV parking is located on the back ball field. Some with electric & water. Spaces are limited and available on a first-come, first-served basis.
$25.00/night per RV space – no hookups
$35.00/night per RV space - 20 amp & water
Large RV’s will not be able to run all internal equipment. Fees due with deposit. Please list RV length, check-in date and check-out date.
Permanent Concession Stands
(designated for qualified non-profit groups)
Concession Stands are located in the following areas:
5 units on the south side of the Main Building;
one freestanding unit at the north end of Corker Building;
one unit attached to Corker Building.
Minimum guarantee/deposit:
$1200 ($600 = 50% deposit due no later than May 8, 2009 with balance payable during close out.)
Booth rental:
$200 (due with contract)
Cleaning/key deposit:
$200 (due with contract) (refundable in part or whole)
Total due with contract $ 400
Plus:
15% of gross sales after taxes upon reaching the minimum guarantee