- Facility rental hours are 7:30 am – midnight
- Additional rental hours will be charged before 7:30 am and after Midnight at the hourly rate for each facility.
- Monday - Thursday hourly rates do not include setup or teardown by Fair Staff.
- Round tables, depending upon availability, may be substituted for long tables at the rate of $ 1.50 per table as available.
MARK D. FORNI BUILDING Pdf
(Main Building)
Size: 96' x 160'
Includes: Commercial Kitchen, 1 Bar, Stationary PA System, 600 Chairs, 75 8’ Long Tables
CAPACITY**: 2,165 Assembly, 1,010 Dinner (Depending upon setup)
Daily Rental Fee*: $ 1,250.00 + concession fees
Mon - Thurs hourly rates -$ 175.00 per hour (2 hour minimum)
Building Walk-away Cleanup $ 750.00
Kitchen Walk-away Cleanup will be invoiced at $ 50.00 per man hour (2 hour minimum)
MARK D. FORNI BUILDING WITHOUT COMMERCIAL GRADE KITCHEN
Size: 96' x 160'
Includes: 1 Bar, Stationary PA System, 600 Chairs, 75 Tables 8’ Long Tables.
CAPACITY**: 2,100 Assembly, 1,010 Dinner (Depending upon setup)
Daily Rental Fee*: $ 1,100.00 + concession fees
Mon - Thurs hourly rates -$ 150.00 per hour (2 hour minimum)
Building Walk-away Cleanup $ 750.00
MARK D. FORNI COMMERCIAL GRADE KITCHEN
Health-Permitted Kitchen attached to the Mark D. Forni Building
Daily Rental Fee *: $ 175.00 + concession fees
$ 300.00 cleaning/damage and fire extinguisher deposit
Kitchen Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
Size: 40’ x 80’ – Organ is 15' x 15'.
Area in front of organ is 58’ x 40’ w/16’ x 22’ area on both sides of the organ.
Includes: 150 Chairs, 20 8' Long Tables.
CAPACITY**: 498 Assembly, 232 Dinner
Daily Rental Fee *: $ 280.00 + concession fees
Mon Thurs hourly rate: $ 40.00 per hour (2 hour minimum)
Walk-away Cleanup $ 200.00
BREEZEWAY
Walkway between Forni Building and Organ Room are included in fees if both buildings are rented and may be used if both Forni Building and Organ Room are rented.
Use of breezeway must not interfere with the Theater activities.
CORKER BUILDING Pdf
Building Size: 40' x 40'
Includes lawn area in front of the Building, Prep Room with Refrigerator, Mop Sink, Freezer,
125 Chairs, 20- 6' Long Tables
CAPACITY**: 200 Assembly, 100 Dinner
Daily Rental Fee *: $ 350.00 + concession fees
Mon - Thurs hourly rate: $ 45.00 per hour (2 hour minimum)
Walk-away Cleanup $ 300.00
Size: 40' x 100'
Saturday rental hours are 10:30 am – Midnight
Includes: Includes: Marshall Commercial Kitchen, 1 Bar, Stationary PA System, 200 Chairs, 30- 8’ Long Tables
Daily Rental Fee *: $600.00 + concession fees
Mon - Thurs hourly rate: $75.00 per hour (2 hour minimum)
CAPACITY**: 600 assembly, 286 dinner
Building Walk-away Cleanup $ 350.00
Kitchen Walk-away Cleanup will be invoiced at $ 50.00 per man hour (2 hour minimum)
MARSHALL BUILDING WITHOUT COMMERCIAL GRADE KITCHEN
Size: 40' x 100'
Saturday rental hours are 10:30 am – Midnight
Includes: Includes: 1 bar, Stationary PA System, 200 Chairs, 30 8’ Long Tables
Daily Rental Fee *: $500.00 + concession fees
Mon - Thurs hourly rate: $65.00 per hour (2 hour minimum)
CAPACITY**: 600 assembly, 286 dinner
Walk-away Cleanup $ 350.00
Building Walk-away Cleanup $ 350.00
MARSHALL BUILDING COMMERCIAL GRADE KITCHEN
Health-Permitted Kitchen attached to the Marshall Building
Saturday rental hours are 10:30 – Midnight
Daily Rental Fee *: $175.00 + concession fees
$ 500.00 cleaning/damage and fire extinguisher deposit
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
MARSHALL PARKING AREA
Without Marshall Building
Daily Rental Fee *: $170.00
Mon – Thurs hourly rates: $25.00 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
BOARD ROOM
Daily Rental Fee *: $200.00
Includes a non-commercial kitchen, one unisex restroom, lawn area behind building, 25 chairs and 5- 6' long tables.
CAPACITY**: 55 assembly, 25 dinner
Daily Rental Fee: $200.00
Mon – Thursday hourly rate: $25 per hour (2 hour minimum)
Walk-away Cleanup $150.00
BOARD ROOM LAWN AREA
Without Board Room
Daily Rental Fee *: $115.00
Mon - Thurs hourly rates - $20.00 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
RACETRACK / GRANDSTAND
Size: ¼ + mile clay track
CAPACITY: 1,896 seating
DAILY RENTAL FEE*: $1,765.00 + concession fees
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
MAIN LAWN
Does not include Beer Tree or Apple Tree Areas
Includes: 25 picnic tables
DAILY RENTAL FEE*: $280.00 + concession fees
Mon - Thurs hourly rates $40.00 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
BEER TREE
Includes: Beer Booth Serving Booth, Cold Box and 10 Picnic Tables
DAILY RENTAL FEE*: $ 200.00 + concession fees
Mon - Thurs hourly rates $25.00 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
Without Cold Box
DAILY RENTAL FEE*: $ 120.00 + concession fees
Mon - Thurs hourly rates - $20.00 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
BEER TREE COLD BOX
Daily Rental Fee *: $ 80.00 + concession fees
$ 100.00 cleaning and damage deposit
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
APPLE TREE AREA
Includes: 10 Picnic Tables & Apple Stage
DAILY RENTAL FEE*: $ 170.00 + concession fees
Mon - Thurs hourly rates - $25.00 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
MAIN LAWN, APPLE TREE, BEER TREE & COLD BOX
(See Above for Descriptions)
DAILY RENTAL FEE*: $ 600.00 + concession fees
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
CHUCK WAGON KITCHEN COMMERCIAL KITCHEN
Daily Rental Fee *: $ 175.00 + concession fees
$ 300.00 cleaning/damage and fire extinguisher deposit
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
BACK LAWN
Includes: 10 Picnic Tables
DAILY RENTAL FEE*: $ 220.00 + concession fees
Mon - Thurs hourly rates - $30.00 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
AMERICAN LEGION OAK
Includes: Lawn area next to Oak tree and 10 Picnic Tables
DAILY RENTAL FEE*: $ 110.00 + concession fees
Mon - Thurs hourly rates - $20.00 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
WINE GARDEN
Includes: 10 Picnic Tables
DAILY RENTAL FEE*: $ 110.00 + concession fees
Mon - Thurs hourly rates - $20.00 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (2 hour Minimum)
WINE GARDEN SERVING BOOTH
Daily Rental Fee *: $ 75.00 + concession fees
$ 100.00 cleaning and damage deposit
Walk-away Cleanup $ 50.00 per man hour (2 hour Minimum)
FLORICULTRURE BUILDING (1/2 of the Building) Pdf
Includes
60 Chairs, 10 - 6' Long Tables
Daily Rental Fee *: $ 200.00 + concession fees
Walk-away Cleanup $ 50.00 per man hour (2 hour Minimum)
PLAZA
Includes: 10 Picnic Tables
DAILY RENTAL FEE*: $170.00 + concession fees
Mon - Thurs hourly rates - $25.00 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
ORGAN ROOM LAWN AREA
(without Organ Room)
Not available when Organ Room is Rented
DAILY RENTAL FEE*: $60.00 + concession fees
Mon - Thurs hourly rates - $15.00 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
AVENUE BLACKTOP AREA
Available only when other areas rented.
DAILY RENTAL FEE*: $ 110.00 + concession fees
Mon - Thurs hourly rates - $ 20.00 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
CONCESSION ROW BLACKTOP AREA
Available only when other areas rented.
DAILY RENTAL FEE*: $ 110.00 + concession fees
Mon - Thurs hourly rates - $20.00 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
VICINI FAMILY PAVILIONS A & B
Size: A - 75' x 80', B - 75' x 100'
Barns reserved for RV use must have minimum of 5 RV’s per day.
If adjacent lawn area is available, lawn may be used at no charge with barn rentals.
DAILY RENTAL FEE*: $105.00 per pavilion, + $100 refundable cleaning deposit per barn.
Mon - Thurs hourly rate: $ 20.00 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (2hour minimum)
PAVILION D
84' x 175'
DAILY RENTAL FEE*: $170.00 + $500.00 refundable cleaning deposit. Barn is set up with pens (removal of pens will have an additional charge).
Mon - Thurs hourly rate: $25.00 per hour (2 hour minimum)
Walk away clean up: $10.00 per 5' x 5' pen
HENNINGSEN PAVILION
Size: 130' x 210'
Includes: 2 Sets of Bleachers, 1st water, and work the ground with daily rental.
Each additional water and work $ 100.00
DAILY RENTAL FEE*: $330.00
Mon - Thurs hourly rate: $50.00 per hour (2 hour minimum)
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
DUB WALKER BALL FIELD
DAILY RENTAL FEE: $60.00, + $5/hour for lights
0R: $ 10.00 per hour for practice + $5/hour for lights
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
RV PARKING
$25.00 per unit per night.
Power and water hookups are available.
No sewer hookups. Dump station not available.
Showers included with RV groups.
Shower Locations: 4-H showers, Livestock showers, Forni Building.
CONCESSION STANDS
Emblem Club, Chuck Wagon and Concession Stands #11 - #15
Daily Rental Fee:*: $ 105.00 + concession fees
$ 300.00 cleaning/damage and fire extinguisher deposit
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
CONCESSION FEES
20% of gross sales after taxes on sale of all food and soft drink items, including wine, hard liquor, and beer, sold at any event.
Health permits are required (530) 621-5300.
TICKET BOOTHS
Blue Gate (stationary) $110.00 per event
Walk-away Cleanup $ 50.00 per man hour (2 hour minimum)
LARGE STAGE - MARBLE VALLEY SHOW MOBILE
On-site usage - rental fee includes one hour setup/teardown
Showmobile may be rented only within El Dorado County
Stage size 36’x24’
$420.00 non-profit rate
$735.00 private party rate
STAGES (Inside ONLY)
1' high stage (six 4'x8' sections)
$ 30.00 per section
3' high stage (twelve 4'x8' sections):
$ 55.00 per section
MARQUEES
Single-sided: $75.00 per week (Sun-Sat)
Four lines: 22 characters/spaces per line
Two-sided Mobile: $100.00 per week (Sun-Sat)
Four lines: 18 characters/spaces per line
P.A. SYSTEMS
Portable or Stationary: $50.00 per day
BARS
8'x2' (2 are available) $30.00 each
Octagon Bar (6 sections are available) $ 20.00 per section
PICNIC TABLES
$7.50 each (up to 91)
PROPANE BARBQUE
$ 75.00 per day (includes propane)
$ 100.00 refundable cleaning and damage deposit
ADDITIONAL CHAIRS
$1.00 each (up to 300)
ADDITIONAL OUTDOOR CHAIRS
$1.00 each (up to 150)
ADDITIONAL TABLES
$7.50 each
PENS
Small (5' X 5') $ 10.00 each
Large (10' X 10') $ 20.00 each
DUMPSTER
$345.00 per dumpster per event
BLEACHERS (9 sets)
$90.00 per set
EQUIPMENT WITH OPERATOR
Forklift: $ 75.00 per hour (1 hour minimum)
Tractor: $ 75.00 per hour (1 hour minimum)
ENTIRE FAIRGROUNDS
Does not include Theater
DAILY RENTAL FEE*: $ 6,000.00 + concession fees
Without grandstand & ball fields: $4,000.00 + concession fees
SIGNS
Banners and signs are not allowed on our gates or fences without special permission.
On site signage material and location to be approved by Maintenance Department.
For Offsite signage call Cal Trans at (530) 654-4790 and/or The City of Placerville at (530) 624-5200 for more information.
Want your flyer posted on our webpage? Please phone the Fair office for details and pricing 530-621-5860.
Walk-away Cleanup – Determined by event
PUBLIC PARKING
Parking fees may be charged at public events that necessitates attendants for safety and optimal parking purposes.
INSURANCE
All users of the Fairgrounds must provide a certificate of insurance in the amount of not less than $1,000,000 combined single limits, bodily injury and property damage, listing the State of California, the County of El Dorado, and the El Dorado County Fair Association, their agents, servants and employees as additionally insured. Public liability and property damage coverage of not less than $ 1,000,000 combined single limits, neither coverage to involve a deductible feature.
Special event liability insurance may be purchased through our office.
SECURITY
Required at all events involving liquor, at which a large public audience is involved, and other events at Management's discretion.
CANCELLATIONS
The El Dorado County Fair Association will retain 50% of the total facility user fee if cancellation of the License Agreement is made within 30 days of the event, and 25% of the total facility user fee or $200, whichever is greater, if event is canceled more than 30 days before the event.
ADDITIONAL INFORMATION:
- Setup and Teardown days are 1/2 the Daily Rental Fee.
- Capacity is without other equipment, such as stage(s), bar, preparation area, etc. and changes depending upon event setup.
- Each Interim Rental shall be considered as one (1) event.
- Multiple events during the rental period will require additional fees.
- Additional fees are determined by each event.
MISCELLANEOUS FAIR PROGRAMS
ADOPT-A-SPOT (70 gardens)
One year adoption. Year round care and maintenance of garden at adaptors expense.
Please contact the Fair Office for more information
HORSE ARENA OPEN-RIDE
Monday, Thursday, Friday, Saturday and Sunday 7:30 am – Dark
Tuesday (barrel racing or props are not allowed) 9:00 am - 9:00 pm
Wednesday (barrel racing and props are allowed) 9:00 am - 9:00 pm
Please phone for current “open times” prior to arriving.
FEES:
•Individual $15.00 Monthly, $40.00 Fall, $50.00 Winter, $80.00 per year
•Family of 2 $20.00 Monthly, $50.00 Fall, $60.00 Winter, $100.00 per year
•Family of 3+ $25.00 Monthly, $60.00 Fall, $70.00 Winter, $110.00 per year
Please contact the Fair Office for additional contract information.
A certificate of insurance, provided by the Licensee, must be on file with the El Dorado County Fair Association prior to a License Agreement and ride pass being issued.
For more information:
(530) 621-5860, Mon–Fri, 9:00 PM – 4:00 PM
Complete set of policies available upon request.
Interim Reservations Form PDF
Print this form and send it to
El Dorado County Fair
100 Placerville Drive
P.O. Box 1537
Placerville, CA 95667
FAX to (530) 295-2566
Email to fair@eldoradocountyfair.org